Administrative Secretary

Eden Mental Health Centre, Winkler
0.8 FTE Permanent 7.25 hours/day
Employee Group: CUPE
Classification: Admin Secretary AY2
Outpatient Department
Start Date: Immediately
Closing Date: December 31, 2021
Job Posting Number: MR-195-1231

Position Summary:
Reporting to the Health Information Manager, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support for the Health Information Services and Eden Mental Health Centre Administration Departments. The incumbent is responsible for working with and organizing confidential information, scanning, assembling/maintaining records, transcription, coordinating meetings, and working cooperatively to support the functions of the Health Information Services Department. The incumbent also provides coverage for the receptionist/switchboard operator and medical transcriptionist position(s) and duties assigned.

• Education/Certification:
o Graduate of a recognized Administrative Assistant Program or equivalent experience required.
o Completion of Medical Terminology program an asset.
o Completion of Certified Medical Transcription Program an asset.
• Experience:
o Previous experience in a health care office environment an asset.
o Previous experience working within Accuro, BCare, Telehealth and Microsoft Teams an asset.
• Knowledge, Skills and Ability:
o Proficiency in Microsoft Office Applications and Outlook/Email required.
o Excellent technical proficiencies, including the ability to learn new software applications, work within Electronic Medical Records and provide technical support to members of staff.
o Knowledge of medical terminology required.
o Knowledge of legislation pertinent to mental health.

Principle Duties and Responsibilities:
Duties and functions include but are not limited to the following:
• Provides administrative support to Eden Mental Health Centre departments, specifically the Health Information Services and Administrative Departments.
• Provides backup Psychiatry transcription services.
• Troubleshoots and/or reports equipment and system malfunctions. (Accuro, Bcare, Telehealth, Teams)
• Responsible for chart assembly following discharge from hospital.
• Responsible for chart maintenance in accordance with policies and procedures.
• Responsible to scan documents into EMR in accordance with policies and procedures.
• Manages calendars, arranges meetings and appointments including cancellations, and coordinates bookings for internal/external facility space as required.
• Utilizes Microsoft Office products to create/format/maintain various documents including correspondence, forms, reports, tables, graphs and statistical records.

Other Requirements and Conditions of Employment:
• Satisfactory Criminal Record Check (with the Vulnerable Sector Check)
• Satisfactory Child Abuse Registry Check
• Satisfactory Adult Abuse Registry Check
• Valid Driver’s License
• Current Vehicle Registration, indicating 3rd Party Liability Insurance of $1,000,000 or more
• Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.C.S.M. c.P210. Successful applicants will be notified at the time of offer of the applicability of this requirement for this position.

*Complete Job Description available upon request

Submit Cover Letter and Resume to:
Jordan Fehr
Payroll & Human Resources Manager