Job Description

Position Title:	Events Coordinator
Classification:	Non-Management
Employee Union Group:	Non-Union
Department/Service/ Program:	Eden Foundation
Reports To:	Director of Development – Eden Foundation
Hours of Work:	TERM, April 1 to September 30. 0.6 FTE
Starting Salary:	$30/hour

Position Summary:

Under the supervision of the Eden Foundation Director of Development, this position leads the planning, organizing, and successful execution of all Eden Foundation events.

Qualifications:

Education/Certification:

• Minimum of Grade 12 Diploma required
• Event Planning training an asset

Experience:

• Minimum two (2) years’ experience in event planning required
• A combination of education and experience will be considered

Knowledge, Skills and Ability:

• Excellent organizational skills and attention to detail
• Excellent time management and multi-tasking skills
• Ability to develop detailed event plans and budgets, track event expenses, seek approval for variances as required
• Ability to recruit and train volunteers
• Excellent computer skills, specifically Microsoft Office applications. Blackbaud experience an asset.
• Ability to work with and relate to a wide variety of people, including staff, public, business owners, donors, and volunteers
• Strong written and verbal communication skills
• Desire to learn and grow through coaching and professional development
• Ability to manage multiple projects independently
• Ability to exhibit a strong sense of ownership for events
• Demonstrated understanding of the need for professional discretion and confidentiality
• Familiarity with Winkler, Steinbach, and surrounding areas preferred
• Ability to communicate in Low German an asset

Other Requirements and Conditions of Employment:

• May be required to work at events on evenings or weekends
• Satisfactory Criminal Record Check (with the Vulnerable Sector Check)
• Satisfactory Child Abuse Registry Check
• Satisfactory Adult Abuse Registry Check
• Valid Driver’s License and use of vehicle
• Current Vehicle Registration, indicating 3rd Party Liability Insurance of $1,000,000 or more\
  • Reimbursement available for work-related mileage

Principal Duties and Responsibilities:

• Assists Director or Development in planning and evaluation of fundraising and other events
• Creates detailed plans and carries out fundraising events, under the direction of the Director of Development. This includes but is not limited to:
  • Scheduling
  • Advertising
  • Venues
  • Food
  • Sound, lighting, staging
  • Prizes, clothing, signage, swag
  • Volunteer recruitment and leadership
• Maintains an accurate and up-to-date record of each event. This includes duties, tasks, phone numbers and contact information; as well as progress notes to refer to when planning future events
• In conjunction with communications staff, coordinates event advertising – posters, newspapers, radio, social media, email/mail, Eden web site, other media and community websites, etc.
• Provides all applicable parties with timely information to successfully complete their tasks
• Ensures accuracy in processing and coding donations via Blackbaud as needed
• Ensures adherence to event budget and notifies Director of Development of potential variances
• Other duties as assigned

Physical Demands and Working Conditions:

• Must be physically capable of carrying out the duties and responsibilities as assigned.

Supervision:

1. Received: Director of Development, Eden Foundation
2. Exercised: None

Organizational Related Expectations:

The above duties and responsibilities reflect the core functions of the position. Related duties and responsibilities may be modified as necessary to the operation of the department.

All employees within the Eden organization have a personal responsibility in performing safe work practices and are responsible to cooperate with safety committee members/workers representatives, provincial safety and health officers, and the employer in the continuous development of a safe workplace.

All employees within the Eden organization must demonstrate the ability to maintain confidentiality in all

aspects of employment and adhere to Eden confidentiality policies and practices.

All employees within the Eden organization are to acknowledge and understand the nature of our work; the purpose of the services and programs we provide; and potential risks involved when working with vulnerable persons.

Core Competencies

Client Focused	The desire to recognize, validate and meet the needs of our external and internal clients on a continuous improvement basis.
Diversity Awareness	Understands and is sensitive to the needs of a diverse population and adjusts interactions appropriately to foster fair treatment and opportunity for all.
Adaptable	The ability, flexibility and willingness to change behaviour and opinion in accordance with best practices, and across different environments and cultures.
Interpersonal Skills	Effectively interacts with internal and external clients in a mutually respectful manner; demonstrated ability to establish and maintain positive working relationships.
Development of Self and Others	Develops skills and knowledge in self, colleagues, and clients, based on learning and communicating best practices.
Problem Solving	The ability to assess what the problems are. Form a plan toward the solution of the problem(s) and initiate the action necessary to resolve the problem in an adaptable, flexible and ethical manner.
Planning and Organizing	Incorporate a keen sense of reality and fundamental decision-making skills in order to decide in advance what needs to be done and how it is to be done.
Organizational Awareness	Knowledge of the internal structure, programs, services and external partnerships and understands how their position fits with EHCS and EMHC organizational structure.
Integrity/ Accountability	Understands and adheres to the organization’s norms and standards of ethical behaviour.

Management/Leadership Competencies

Leadership	The ability to take charge and initiate actions toward the achievement of goals.
Process/System Thinking	Ability to understand and communicate the multiple components of an integrated system within a health delivery model.
Internal & External Communication and Positioning	Creates wider understanding and buy in to EHCS and EMHC priorities and partnerships through a consultation and communication process.